Terms and conditions of registration

In order to confirm your place at this event please read the following statement.

By confirming your attendance at this event, provisions will be made on your behalf by VET19 and we will be charged accordingly by the venue.

Payment Terms
Payment terms are strictly 60 days net from date of invoice. Invoices not paid within 60 day net will incur an 8.5% charge. If booking within 60 days of the event payment must be received 3 weeks prior to the event start date. If within this 3 week timescale, payment must be made at time of registration.

Invoice requests

It is your responsibility to make sure that your finance department processes the invoice in time. Registrations requesting payment by invoice will only be processed if a purchase order is entered on the payment request page. Payment must be received within 60 days of invoice issue date.

If paying by BACS please send a copy of the BACS payment advice note either by fax to +44 (0) 1506 811477 or email to [email protected]


Notice of cancellation should be made in writing to [email protected] . Cancellations received by 13/06/19 will receive a refund minus 20% for administration costs. Unfortunately for cancellations received after this date there will be no refund and if payment has not been received delegates will still be liable for the full delegate fee, this will also apply to delegates registered after 13/06/19. Substitute delegates are welcome.

It is your responsibility to ensure you have the appropriate insurance in place to cover your registration costs should you be required to cancel for any reason, including medical, bereavement or travel disruption.

External websites

The conference organising group or Fitwise Management Ltd cannot be held responsible for the content of external websites. Any contract entered into between any third party company and a conference attendee is solely between these two parties (e.g. hotel bookings).

Your personal data

Other third parties will have access to your personal data. Your data may be shared with the following organisations and third parties:

· Our authorised ecommerce provider – if paying by debit/credit card to process your registration

· Organising committee of the Event (Only name, job title, organisation and town/city will be given)

· The delegates at the Event (Only name, job title, organisation and town/city will be given)

· The exhibiting companies at the Event (Only name, job title, organisation, town/city and email address will be given. If the exhibitors would like to use any of this personal data for direct marketing purposes, they will contact you separately to obtain your unambiguous and positive consent)


The conference organiser reserves the right to make changes to the conference programme and speakers without prior notice.

Photographs may be taken during the event and used for promotion post event – if you do not consent to this please alert [email protected]